This December 1st is the term granted by Sunat to enter the electronic billing system. Thus, 11,807 national taxpayers are required to implement the system as soon as possible. Of this total, 2,807 taxpayers belong to Lima while the other 9,000 are in other provinces. However, there are still companies that do not have a supplier, which indicates that there is still a problem that some of them may not be ready to meet the requirement.
By January 1 of next year more than 2,400 companies, micro and small, will be required to bill electronically. The new business documents will also come into force as delivery order, proof of perception and retention electronically. Therefore, Efact, a specialized company and provider of the electronic billing service, indicated some important data that every company should take into account before implementing it:
1. You can enter the electronic system without being obliged. All Peruvian companies are expected to be issuers of electronic invoices by 2018. In this link, you can check if your RUC is within the mandatory taxpayer listings for December this year or January next.
2. Find a Sunat-authorized provider. The entity published a resolution that registers and regulates the companies authorized by them to provide electronic billing services. The authorized Electronic Service Providers (PSE) are the only and totally responsible for the technical compliance required by Sunat for the issuance of invoices.
3. Choose an accessible solution. True electronic billing requires both supplier and buyer to communicate electronically. If your company has small, medium, large, micro, and independent entities within its clients, you must ensure that the billing system chosen can communicate with all of them without any major problem.
4. Look for inter-area involvement. The most important changes in the implementation of electronic invoicing are the processes of automation and integration in IT systems such as accounts payable and receivable. For successful implementation there must be inter-area collaboration and support between IT, accounting, finance and treasury.
5. Organize yourself to have the human and financial resources. Inserting the electronic issuance system can involve costs for those companies that have an enterprise resource planning (ERP) system and that integrate with a supplier, while for those who do not, the cost can be zero. The human resource envisaged during implementation mainly involves people from the area of accounting / finance and systems.
6. Commit your provider for an active participation of your ERP. If your company has a provider that provides ERP service and support, it must actively participate throughout the process, from the first activities required in the implementation to the execution of the electronic billing system.
7. Find a product that fits your company. You must consider that the cost of this product will be considering certain variables such as type and quantity of payment vouchers and business documents to be issued and received, personalization of said documents, number of social reasons, number of premises, among others.
8. Find a solution suitable to the variables of your business and locality. Each business is different, and depending on where you locate the realities and needs are also different, including technical support, Internet connectivity.
9. You do not need to purchase additional equipment for implementation. You do not need to incur expenses like servers or software.
10. Calculate well the amount of pre-printed invoices you will use. As an electronic issuer, all your invoices and business documents will also be. However, the Sunat has contemplated contingency situations that allow a company to present a summary of printed invoices, in case it cannot be electronically.
Among the reasons are: failure to connect to the Internet, electrical power failures, natural disasters, theft, failures in the electronic emission service, sales by mobile issuers. “To avoid inconveniences, the digital transformation process should be started as soon as possible,” said José Luis Malpartida, Efact’s product manager. He added that variables such as having a complex ERP can make a company delay in preparing their systems to issue electronic vouchers, while those that do not have it as it is in the case of SMEs and mypes the process is more effective.